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Before you upload anything, read the four rules below — they apply to every document in this guide and cover the most common reasons submissions get rejected.

The four upload rules

1. Upload the whole document, clearly readable. Every page, all four corners visible, no cropped edges, no blur. Retake the photo or rescan if you can squint at it.
2. Your full name must be visible on the document and match the name your program has on file. Documents under a nickname, maiden name or initials are a frequent cause of rejection.
3. Dates must be visible and current. The issue date, expiry date or test date has to appear on the document — a certificate without a date cannot be verified.
4. Submit one PDF or image per requirement. Combine multi-page documents into a single file, and never upload password-protected or edited files.

How each requirement page works

Every requirement follows the same five-part layout, so once you learn the pattern you can read any page in under a minute:

Plan your timeline

Work backwards from your placement start date:

• 6–8 weeks before — request police checks, work permits and anything issued by a government office. Book blood tests and any missing vaccine doses; some series need weeks between doses.
• 3–4 weeks before — complete certifications such as CPR and first aid, and gather records from your clinic or previous institute.
• 1–2 weeks before — fill out declarations and forms, double-check every upload against the four rules, and submit.

The requirement categories

The 19 requirements are grouped into three categories:

If something is unclear

Requirements can vary slightly by program and placement site. If a document is unclear — or you think one may not apply to you — always confirm with your program before you submit. It is much faster to ask first than to fix a rejected submission later.